Five Things Your Environmental Auditor Will Not Tell You

I am not a technical environmental professional, and you will have to walk me through this…maybe even a few times.

Learning the vocabulary of environmental liabilities is an investment and since many auditors did not major in biology, chemistry, environmental engineering, or law, they need a patient and articulate guide to the history and issues in your environmental liability portfolio.

You might not see me again.

Sarbanes-Oxley (2002) requires frequent rotation of external auditors.  It is difficult to maintain continuity between auditors and the environmental portfolio managers.  While the math will always be double checked, the learning curve will restart with a new auditor next year.

I don’t know if you’re any good at your job.

In a capital project, spending a dollar means the project is a dollar closer to completion (if all goes well).  It is difficult for an auditor to tell if a cleanup reserve decreases because the liability is being resolved or estimates are not updated for today’s assumptions.

You should already know how to use the right type of money.

Environmental cleanup work can be completed with asset retirement obligations (AROs), capital expenditures, operating expenses, and reserves.  An auditor expects that portfolio managers already know the difference and they only need confirmation that the math adds up.

If you think my audit is tough, just wait.

Whether the company is acquired or makes an acquisition, all of the information will be externally validated in record time.  Other major contingent liabilities (i.e., pensions, retiree medical costs, product warranty costs) lend themselves to a few major assumptions and are simpler to merge after an acquisition.  Aligning environmental remediation projects, however, can take years, additional research, transparency, and turnover to achieve.

...As Far As You Can Throw Them

A multiparty cleanup site brings together companies and agencies which normally don’t want to be in business together.  Add in the fact that they have a negative present value project and little hope for concluding the project quickly creates a challenge.

What if one party is financially weak?  Privately-held?  Or a liquidating trust?  Following the example of financial assurance tests for closing landfills (tests described in RCRA and State laws), newer CERCLA consent decrees contain a form of financial testing for the PRP group, ensuring parties are – as a group – solvent.  What if your company has a 5% share, and the next three largest PRPs are threatening bankruptcy?  A likely outcome is that your 5% share will grow with each bankruptcy.  A kind of musical chairs.

The accounting term is “counterparty nonperformance risk.”  What tools and processes can offset counterparty risk?  Simple.  Regular credit checks.  Letters of credit from failing parties.  Internal cashouts among PRP members.

We see this tracking as a good business decision where a few conditions justify the expense of periodic tracking:

  • Future group cash calls above $5 million
  • Privately-held parties have a combined allocation above 10%
  • Three years or more before most cash calls are collected
  • Long-term O&M, with annual cash calls over $500,000/year

Stimulus Funding

One of the useful outcomes of the American Recovery and Reinvestment Act has been the recovery.gov website, which details the spending of the stimulus funds. Some CERCLA sites and brownfield projects have already spent their funds on accelerated cleanups and assessments. However, the bulk of spending through USEPA is for water infrastructure, and adjacent earthmoving projects may impact environmental liabilities. New high-diameter wastewater pipelines not only uncover historic releases, but also create a preferential pathway for moving previously-isolated contaminants further and faster from their source. If you’re working on a portfolio of environmental liabilities, see if there is a stimulus project near one of your sites.

Idle Iron

On September 15, the Interior Department issued a Notice to Lessees 2010-G05 that idle platforms, wells and pipelines in the Gulf of Mexico will need a removal plan, independent of previous obligation to remove equipment within a year of the lease-end date. This notice explicitly stated that the Bureau of Energy Management, Regulation and Enforcement (BOEMRE) expects higher removal costs for hurricane-damaged idle iron, when compared to undamaged equipment: “The cost and time to permanently plug wells and remove storm-damaged infrastructure (including pipelines) is significantly higher than decommissioning assets that are not damaged when decommissioned. These increased costs have potential ramifications on financial security requirements and may even impact the future viability of your company.”

This notice reduces the circumstances where “no action/deferral” is the expected and near-term outcome, and by accelerating decommissioning timetables, leaseholders can undergo financial stress by restating their higher-NPV liabilities and then monetizing them through financial assurance instruments.

Financial Assurance – Still Looming

Last January, USEPA published an Advanced Notice of Proposed Rulemaking, to implement Section 108(b) of CERCLA. USEPA’s approach has been to identify industries where a demonstration of financial responsibility will prevent future claims to Superfund. Bankruptcy is the leading cause of new projects moving into Superfund. It’s also the leading cause of PRP share increases in long-term cleanups.

Financial assurance is supposed to offset the probability – often the inevitability – of bankruptcy resulting in stranded environmental costs…to the taxpayers or peer PRPs. Cleanup projects that are already in the  process will be subject to these requirements, once issued. If you’re managing a multiparty cleanup project, why is financial assurance a useful part of the relationship among the members of the PRP group?

Keep three scenarios in mind: “mind, bind and grind”.

Mind: documented financial assurance, even if it is just in the form of corporate guarantees and annual attestations, keeps PRPs contractually aware of the cost and pace to closure. For a site without current cash calls, employee turnover or a change in external counsel can unravel a PRP group.

Bind: for smaller PRPs without the financial strength to test out of financial assurance requirements, a binding instrument (like a letter of credit for the value of future cash calls) ensures a PRP group will not be an unsecured creditor if the PRP declares bankruptcy. Documenting financial assurance reinforces the corporate commitments.

Grind: when asked to provide a financial instrument, smaller PRPs with a significant allocation learn whether a multiparty site cleanup is a survivable exercise. If future cash calls are added to outside counsel and now financial instrument costs, a PRP will eventually quantify a better decision for all: cashing out promptly.

Remember that when USEPA knows a cleanup project has at least one deep-pocket PRP, their work is almost done. If a PRP group doesn’t implement an active financial assurance process, USEPA will enforce the work with a passive system until enforcement is needed. If you think of a cleanup project as the business risk that it is – a negative NPV investment that can get much worse – you would almost never select the peer PRPs as your partners. Financial assurance can clarify the decision of a shaky PRP to cash out of a site

Strategic Default

Protecting your portfolio against Strategic Defaults

Strategic defaults are on the rise. The LA Times reports that 2008 saw 588,000 homeowners strategically default on their mortgages, more than twice as many as in 2007. The Wall Street Journal has also reported on the phenomenon, reporting that as many as one in four defaults may be strategic, and that the trend is amplified in high-foreclosure areas where homeowners have been emboldened by their neighbors’ actions. What does this have to do with your environmental risk portfolio? Well, several recent bankruptcies demonstrate that this phenomenon may not be limited to the housing market.

In my previous blog entry, I wrote about the January 2009 bankruptcy filing of Kerr-McGee spinoff Tronox.  When Tronox spun off from Kerr McGee in 2005, it took hundreds of millions of environmental liabilities with it. One can see a similar story by looking at Solutia, which filed for bankruptcy protection 6 years after spinning off from Monsanto.  “We simply could not continue to sustain our operations burdened by Monsanto’s legacy liabilities”, said John C. Hunter, CEO of Solutia.  Looking at both of these bankruptcies with 20/20 hindsight it seems that these companies were doomed from the start, but were they strategic defaults?

It’s important to remember that strategic default may be used by companies you are financially tied to through multiparty remediation sites. When dealing with multiple PRPs, it is now mandatory under FSP FAS 157-f (now FASB ASC 820) to be able to quantify the risk of a fellow PRP defaulting on its liabilities. ERCI is launching a new product, CounterParty Defender, which allows you to test and quantify long-term non-performance risk of other PRPs.  By combining real-time credit ratings with PRP share data and cash call projections, this framework allows you to monitor third-party companies and end business relationships with the highest-risk companies.

Applying a Quick Test for Reserve Adequacy

In a previous blog entry, I noted the idea of calculating the ratio of a company’s environmental remediation reserve to spending in the last fiscal year. A ratio of 10:1 would show some long-term thinking about liabilities, while a ratio of 2:1 might deserve some analysis and confirmation.

Looking at a recent bankruptcy with significant environmental liabilities, I wondered if an investor could spot a problem using this ratio.

Tronox was a publicly-traded spin off of the Kerr-McGee Company, which had an IPO in November 2005. In January 2009, Tronox Chapter 11 filed for reorganization, listing$1.6 billion in assets and $1.2 billion in liabilities, leaving shareholder equity of about $0.4 billion. From their 2007 annual report, Tronox announced an environmental reserve balance of $188.8 million as of 12/31/2007 and fiscal year 2007 spending of $50.2 million. At the 2007 spending rate, the reserve would last another 3.76 years.

Tronox was clear about several matters in their 2007 10-K filing – cost overrun allocation with Kerr-McGee, the pending reimbursements from future spending, even the recent reserve increases – to demonstrate transparency to their shareholders. Two tough questions: was $189 million enough? Was four years enough?

Some years later, we might learn what a reasonable environmental reserve should have been, but the number in place in December 2007, $189 million, was already a big drain on Tronox’s $430 million in stated shareholder equity. On August 2009, the SEC 8-K filing showed the shareholders equity was already marked down to-$159 million, and that the environmental reserves were larger and not decreasing any time soon.

Reserve Updates Are Not Decision Analysis

By this time of year, most remediation teams are done budgeting for next year and  have returned their attention to meeting this year’s budget. In managing environmental remediation liabilities and asset retirement obligations, it may be obvious that your company uses the budgeting and reserve update process to confirm any new data available and recent decisions made. Sometimes, reserve review meetings can degrade into decision analysis sessions, where the remedy selection or whether to honor consent decrees comes up for discussion.

For forward-looking managers, spending today’s cash on yesterday’s liabilities seems like a tempting target: why not delay? Why not switch to a new strategy like “fence and monitor”? Why not litigate?

If you manage an environmental liability portfolio for your company, remember a  rule from baseball: this is a pitch in the dirt, and you don’t have to swing.

Participating in consent decrees and cleaning up sites usually goes beyond a financial obligation. Showing commitments and visible progress to regulators and their communities is not just good PR, it’s good business. Contractors are sensitive and reactive to their clients’ stop and start messages.

Let’s face a few facts: environmental cleanup projects deal with the unknown. What is the target soil volume? How long will the groundwater treatment system need to run? Is the plume off-site? What cleanup goals will the regulators accept if the technology doesn’t work?

Reserve updates are a communication channel to bring new information forward, at least once a year. Using that discussion to revisit old decisions is tempting, but rarely brings the desired outcomes of lower costs, faster closure, or a more valuable brownfield property.

Environmental Liabilities and Bankruptcies

In the last several years, a few bankruptcies have triggered significant redistributions of environmental liabilities at CERLA Superfund sites. General Motors, Lyondell, Solutia (originally part of Monsanto) and Tronox (once part of Kerr-McGee) are the latest examples.

When there is a major bankruptcy, your company may find out that it is…was…in business with a well-known company that is now going to discharge future environmental liabilities very quickly.

In 2006, the Financial Accounting Standards Board released Statement 157 on Fair Value Measurement. This standard applies not just to assets, but to environmental liabilities as well. One new obligation is that environmental remediation liabilities (covered under FASB 5) and asset retirement obligations(FASB 143) now need to contain a company’s definition of counterparty risk.

Counterparty risk is the expected value of default from a company on the other side of a transaction.

If your company if jointly funding an RI/FS with a ten-party group, and two of those parties go bankrupt, your company may not see any future cash calls paid for the RI/FS, and may be implementing the remedy without them. Filing a claim with the bankruptcy court, typically through common counsel, is often the only step available in this game of musical chairs.

The rule for PRP bankruptcies: next time the music stops, get ready to file aclaim.

FASB 157 and the Deadbeat Dividend

In 2006, the Financial Accounting Standards Board released Statement 157 on Fair Value Measurement. This standard applies not just to assets, but to environmental liabilities as well. One new obligation is that environmental remediation liabilities (covered under FASB 5) and asset retirement obligations (FASB 143) now need to contain a company’s self-assessment of their own creditworthiness.

In other words, a company needs to state its environmental liabilities and then discount that liability if there is doubt that it will actually pay them.

Dun & Bradstreet notes that the general default rate for US companies is about 1.4% a year. This isn’t a “bankruptcy rate”, but will be a proxy for our example. During good times, with a growing client base and ample credit, a company may determine its own chances of filing bankruptcy at <1%. During a recession, after losing key clients and credit facilities, it may determine that there is a 10% or 15% chance of filing bankruptcy.

Under FASB 157, an environmental liability of $10 million would still be about $10 million in good times, but when a company decides it is less creditworthy, it should revalue the liabilities to $9 million or less. By changing the self-assessment of bankruptcy from 1% to 10%, the income statement shows a liability write-down of $1 million; in other words, a paper profit. If you see this in an income statement, stay on your toes. It’s a deadbeat dividend.

Think about that moment, when a company decides it is time to confront its credit condition, it cuts environmental liabilities because the “ability to pay” is diminishing, and the reward is… a book profit.

Fast forward two years, the same company survives, and the ability to pay improves. The reward is… a book loss for marking the liability up to the full, original value.

Environmental liabilities are never going to be simple again.

Three Sets of Books

An accounting professor at Georgetown told me about his audit of the construction of the Watergate complex in Washington, DC. The way I remember it, he found four sets of books: one for the prime contractor in Italy, one for the limited partners in the US, one for tax calculations, and one more just to keep the stories straight. With currencies and layers of corporations, this all seems normal today.

Do environmental liabilities need multiple sets of books?

We have found the answer is simply “yes.”

One set of books is needed for reserve estimation, under FAS 5 or GASB 49. The duration of a company’s reserve horizon and the phase of a project usually mean reserve numbers can be robust and rigorous, or vague to non-existent for early-stage projects.

A second set of books is needed for cost recovery. When cashing out a small PRP or an insurer, the risk premiums and inflation of sunk costs, along with speculation about future costs, can trigger a widely different liability estimate from a reserve forecast.

A third set of books is important for an operating facility. Not every environmental  project is funded with reserve dollars. Often, there are capital expenditures or asset impairments which create different assets or liabilities on the balance sheet. Plus, there are normal environmental operating expenses.

Now that there are three sets of books, keep in mind that the backup may be different. The raw estimates, with price and quantity assumptions, are essential but volatile. The data displayed to management, in a portfolio summary, applies program-wide assumptions to each project. The disclosure to shareholders requires the application of rules regarding materiality and consistency across environmental projects and other contingent liabilities.

More than one set of books is just a part of our business.

Benefits of Being Proactive

In comparing different remedial strategies for a cleanup site, the present value of cost is always a valuable benchmark. But is there a benefit to being proactive? Quantifying this is difficult, but answering these questions can help in selection of a winning cleanup strategy:

Are receptors nearby? If the contaminant fate/transport window is short, there is less impact on receptors.

Are regulatory relationships important?  It’s easier to build a positive relationship with a track record of prevention and compliance.

Been down this road before? Applying best practices or lessons learned from similar projects can lead to a faster implementation, maybe at a lower unit cost too.

Is time your friend? Some problems do not need aggressive human intervention, but cleanup problems that were “small, cheap, easy” belong to another generation.

Does the corporate reputation matter? Given enough time, everyone notices a cleanup. Employees, neighbors, contractors all find cleanup projects admirable. It’s good housekeeping, and usually a great photo opportunity.

In our work at ERCI, project delays are often part of the reserve-setting landscape. Not every cleanup can be implemented immediately with an open-ended budget. Instead, prioritization and good capital stewardship play a vital role.

Historical Reserve Balance

Over the past several years, ERCI has assembled the historical environmental reserve balance data from major corporations. We have been trying to learn if environmental remediation liabilities have been increasing, flat or decreasing,and whether industry consolidation alters trends.

On our website, http://www.erci.com/Reserver.aspx we present the environmental remediation liabilities and exploration and production reserves of the oil industry since 1991. Using publicly-filed data,we combined the reserves of legacy companies to give a long-term view.

Our conclusions? Environmental reserves are not following a pattern. BP, Chevron and ConocoPhillips saw their reserves go up the first year or two after a major merger or acquisition, but there, each company’s experience diverges: BP’s was worked down, Chevron’s went up, and ConocoPhillips stayed more or less even.

We also tried to gauge the “effective lifespan” of environmental reserves, by dividing the reserve by then-year spending. Our finding is that companies are changing the rate at which they work down their environmental reserves,sometimes dramatically. Chevron and ExxonMobil are somewhat stable, but Shell and BP have changed the intensity of their spending over the last five years.

While E&P reserves are not measured the same way as remediation liabilities, the dollars reserved are much higher, and have basically gone one direction since SFAS 143 and FIN 47 (conditional asset retirement obligations): up. The factors behind this increase would be a great research topic. Weaker dollar? More wells to abandon? Higher unit costs? Better measurement?

Please take a look at our research, and if you’re in the academic field, we may be able to provide you with our raw data. We hope you find this useful.

“Implementing GASB 49” Teleconference Hosted by the American Bar Association

On September 9, I participated in a webinar on implementing Government Accounting Standards Board Statement No. 49 (GASB 49) – Accounting and Financial Reporting for Pollution Remediation Obligations. This event was moderated by Gayle Koch of the Brattle Group, and was hosted by the American Bar Association (www.abanet.org). The lead speaker was GASB’s Wesley Galloway, who presented a short summary of the scope of GASB 49, the expected impact of the new regulations and a description of the nature of disclosure requirements for government agencies.  I spoke next about the practical methods used to estimate cleanup liabilities and what I see as the best practices to be used for solid, auditable financial reporting. Dave Kleiber, environmental finance manager at the Port of Seattle, spoke next on his practical experiences implementing the new rules, as did two representatives from the Idaho State Controller’s office, Brandon Purcell and Carol Bearce. These presentations are available from the speakers. If you’re fine-tuning a new compliance program for GASB 49, Wesley and Dave presented useful case studies.

I thought the presentations were interesting because this topic is timely and there is still some significant uncertainty about where and how to apply GASB 49. The speakers brought useful points of view in ABA’s low-cost webinar format. This content will likely be available from the ABA archive, but the speakers would likely share their presentations individually as well.

One question concerned which standards or common practices to use in generating cost estimates under GASB 49. I pointed out that the American Society for Testing and Materials Standard Guide for Estimating Monetary Costs and Liabilities for Environmental Matters (ASTM E2137-06) remains the best resource. There is no substitute for good professional judgment and, for higher cost projects, a peer review by experts.

What is an environmental reserve?

The simple answer is a promise to pay, or an IOU. It is a liability on a balance sheet.

It is not a dedicated account with liquid assets. It is not cash waiting to be spent. Environmental liabilities are not matched with sequestered capital – unless a regulator or counterparty agrees that funds should be in a letter of credit or insurance policy. Otherwise, future environmental cleanup costs are offset by the working capital, goodwill, and other co-mingled assets in the business.

The reserves are today’s recognition of future spending on environmental clean ups. Judgment calls occur when an asset – especially one which can be used as collateral – is created or improved.

For example, a plant has a wastewater treatment plant, primarily to handle process and stormwater from the facility. This plant has a discharge permit and an on-site laboratory to check water quality. The costs to build and maintain this plant are capital expenditures and the routine period costs, like electricity, are operating expenses. As a capital expenditure, the asset cost is deducted from taxable income gradually, over the life of the plant. If this wastewater treatment plant is modified to handle the water from a groundwater remediation system, that incremental cost is usually a reserve expense, meaning the costs are estimated in advance and deducted (from taxes) as spent.

Where does judgment come in? A spill or discontinued waste handling practices are basis for reserving associated future costs. In other words, if a wastewater treatment plant has a diesel fuel spill, the costs to cleanup that spill are reservable, while the routine operating costs are expensed without a reserve.

The rule of thumb is if the cost would stop when production stops, it is an operating cost. If a cost would continue after production stops, it is likely either an asset retirement cost (like asbestos removal or demolition) or an environmental remediation cost.

While operating, the same plant can be discharging a mix of stormwater, process water and remediated groundwater, but the costs probably need to be split out.

Do environmental reserves matter?

When a company increases their environmental reserves, quarterly earnings (and then shareholder equity) usually decrease by the same amount. If this happens once and if this amount is immaterial, that is where the impact usually ends.

However, for most companies with environmental liabilities, new data or issues (or acquisitions) crop up within a year or two and reserves need updating. Here is where the shareholders come in:

  • Did the shareholders get the benefit of a dollar-for-dollar reduction in liability for capital spent on environmental clean ups?
  • Did new information or issues lead to a timely reassessment of future environmental spending?
  • Did the results of that quantification promptly get to the reserve?

Environmental reserves matter to a range of stakeholders, from the shareholders to employees and regulators. Accuracy, reliability, and consistency with measurement of similar contingent liabilities are all important.

If a company understates environmental liabilities by $50 million, then it is overstating shareholder book value by the same amount. If an investor trusts the pension cost forecast as accurate, prepared with rigor, do they expect environmental reserve estimates to be managed to a different standard?